JOB SCOPE

The Maintenance Supervisor directs and assists maintenance staff in all aspects of the maintenance of Ventura Harbor and Harbor Village including, coordinating procurement of equipment, supplies and services under the general supervision of the Facilities Manager and coordinating with all Department Managers to identify and meet their Department's maintenance needs.

DISTINGUISHING CHARACTERISTICS

The Maintenance Supervisor ensures the timely, quality, and efficient performance of maintenance tasks at Ventura Harbor and Harbor Village. They demonstrate strong leadership by coaching and motivating their team, including providing constructive feedback. They are skilled at effectively managing people and projects and maintaining a well-organized approach to daily job assignments and personnel schedules.

ESSENTIAL FUNCTIONS:  

Supervising the Maintenance Staff

• Plans, supervises, directs, and assists harbor maintenance crews in their daily work; supervises the maintenance and repair of District facilities, grounds and equipment.
• Coordinates and assigns daily job assignments.
• Sets personnel schedules in accordance with the District’s current need.
• Serve as administrator to CMMS (Computer Maintenance Management System) and manage the daily use of the software to review service requests, determine priority and assign to specific workers.
• Monitors completion of maintenance tasks to ensure quality and timely performance are achieved. Provides corrective/constructive advice where applicable.
• Monitors and reviews employees’ daily work activity log sheets.
  • Recommends to Facilities Manager any necessary training and equipment needs for staff.
• Directly supervise up to eight maintenance personnel, including:
  • Providing leadership, mentorship, training, and motivation.
  • Prepares and conducts annual performance reviews.

Procurement of Equipment and Services

• Arrange the purchase of supplies and materials while managing employees’ procurement limits.
• Oversee the performance of third-party contracted maintenance services, including but not limited to:
  • Janitorial services
  • Window cleaning services
  • Mechanical services
  • Plumbing services
  • Landscaping services
• Oversee and accomplish all mechanical activities including contracted services.
• Assists in securing procurement estimates and bids.

Tenant Relations:

• Develop and maintain the respect and goodwill of all District’s commercial tenants through effective communication, impartiality, and providing quality service.
• Works with Facilities Manager to respond to tenant reports of maintenance problems and relays information to Facilities Manager and other departments as needed.
• Regularly monitor and work with tenants where maintenance activities may result in potential hazards, unsafe conditions, or have business impacts and to work with tenants to remedy those issues.

Supporting Facilities Manager:

• Meets with the Facilities Manager on a regular basis to informally inspect the District’s facilities to identify maintenance and landscaping needs.
• Responds to reports of maintenance problems and relays information to Facilities Manager on a regular basis to ensure that the maintenance and landscaping needs are met.
• Assists Facilities Manager in securing and implementing service contracts with vendors/contractors.
• Assists Facilities Manager with the hiring process for maintenance personnel.
• Assists Facilities Manager in making recommendations for items to be included in the Annual and Mid-year budgets.
• Assists Facilities Manager in the preparation of monthly reports to Board of Commissioners.
• Performing any additional maintenance duties as may be assigned by the Facilities Manager.

QUALIFICATION GUIDELINES

Knowledge of:

• Practices, techniques, and methods of facilities, grounds and equipment maintenance and repair.
• General construction methods, including principles of design and engineering, particularly relating to:
  • HVAC and climate control systems
  • Plumbing
  • General civil/structural building engineering
  • ADA requirements for public facilities
  • Asphalt/concrete maintenance/repair
  • Commercial building fire/life safety systems
  • The marine environment
• Principles of supervision, training and motivation.
• Safety principles and practices, as they relate to OSHA requirements.
• Problem solving
• Record keeping and filing.
• Computer Skills: Knowledge in CMMS (Computer Maintenance Management System), Access Control Software, and Video Security Software.
• Microsoft Office software for email communication, preparation of project reports, and financial tracking.

Ability to:

• Work at least one weekend day per week throughout the year.
• Supervise and perform a wide variety of harbor facilities, docks, grounds, equipment and vessels.
• Assist the Facilities Manager in designing and coordinating training programs.
• Maintain effective relationships with the public, tenants and fellow employees.
• Read, Review and Plan Check submitted and approved blueprints.
• Effectively verbally communicate with staff, contractors, tenants, and the general public.
• Monitor after hour calls/texts/emails from employees, other departments and tenants in regards with departmental needs

Skill to:

• Safely and effectively operate a variety of maintenance and construction equipment, tools, and materials; operate an office computer and applicable software.
• Operate an office computer and applicable software.

EXPERIENCE, EDUCATION LICENSES, AND CERTIFICATIONS

• Any combination of experience and education equivalent to a high school diploma and five years’ experience in the field of property/facility maintenance with emphasis on commercial properties.
• A working knowledge of commercial building electrical, plumbing, construction, and other trades including an understanding of the City of Ventura’s building permitting process.
• A Building Inspection or Construction Inspection Certificate is highly desirable.
• A minimum of two years’ experience in leading a team of staff with budgetary responsibility.
• Experience with contract responsibility is highly desirable.
• Valid Class C driver’s license.
• The ability to communicate in both English and Spanish is highly desirable.
• Familiarity with safety regulations and compliance standards, such as OSHA requirements.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS

The person in this position works both in an office environment and out-of-doors. Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry, and push tools, equipment, and supplies weighing 50 pounds or more are also required. Additionally, the incumbent in this outdoor position works in all weather conditions, including wet, hot and cold with extreme sun exposure.  The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles and heavy equipment, work in heavy vehicle traffic and marine conditions and often work with constant interruptions.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

This position description is not a contract, and it is not intended to show every detail of the duties and responsibilities of the job.  It is provided only to supply a general idea of what the position entails.

About Ventura Port District

The Ventura Port District is an equal opportunity employer with 36 full-time employees. It is governed by a five-member Board of Port Commissioners appointed by the City of Ventura. It is also the owner/operator of Ventura Harbor Village, a 32.67 acre commercial, office and marina complex. Some of the responsibilities and obligations of the District are: •The safety and security for all harbor water and land areas, which are provided by the Harbor Patrol. •The maintenance of all public and non-leased District lands and properties. •Operation and maintenance of the public boat launch ramp, the dry-boat storage facilities, parking lots, restrooms and public events. •Leasing and tenant relations with an array of lessees, including dispute resolution. •Management and operation of the Ventura Harbor Village. •Marketing and promotion of the Ventura Harbor. •Development of unused and underutilized District assets. •Master Planning for the future of the District and the Harbor.

Connections working at Ventura Port District