Career Center

Orange County Mosquito and Vector Control District is seeking a full-time Accounting Specialist

We are dedicated to serving, educating and protecting Orange County against vectors and vector-borne illnesses in a positive, professional work environment.

Are you a team-player looking to join a team of proactive public health professionals?

If so, APPLY for our Accounting Specialist  position today!

To apply for this position an application must be completed on the link through the District website at www.ocvector.org/employment

  A resume may be attached.

This is a continuous posting that will close when a sufficient number of qualified applications are received.

FIRST APPLICATION REVIEW WILL BE MAY 31, 2022

The OCMVCD requires all new employees be vaccinated against COVID-19.

If successful in the recruitment process, candidates will need to show proof of COVID-19 vaccination or certified medical exemption.

Communications from the District regarding each candidate's status will be sent via the email address listed on the application.

 DEFINITION

Under general supervision, performs a variety of specialized, para-professional accounting work in connection with the preparation, review, and maintenance of financial and statistical records; verifies, posts and records a variety of financial transactions; generates reports; and performs related work as required.

 SUPERVISION  RECEIVED  AND  EXERCISED

Receives general supervision from assigned management and supervisory staff.  Exercises no direct supervision over staff.

 CLASS  CHARACTERISTICS

This is the fully qualified journey-level classification is responsible for performing the full range of duties as assigned, working independently, and exercising judgment and initiative.  Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

 EXAMPLES  OF  TYPICAL  JOB  FUNCTIONS  (Illustrative  Only)

Job functions and performance are subject to provisions contained within the Personnel and Salary Resolution and Memorandum of Understanding applicable to the specified job classification. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Audits, balances, and reconciles ledgers, journals, accounting records and reports with control figures, examines accounts, researches discrepancies and posts correcting entries; reconciles bank statements.
• Participates in a variety of accounting activities, including accounts payable, accounts receivable, payroll and the preparation of departmental reports, audit of bills and invoices, and preparation of deposits.
• Processes employee payroll; enters timesheet data into software programs; identifies problems or issues and resolves with employee or supervisor as necessary to ensure accurate payroll.
• Creates new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts.
• Tracks, maintains, and reviews capital outlay invoices, and donated assets, and creates journal entries as an investment to fixed assets.
• Prepares travel, safety boot, and tuition reimbursements.
• Maintains credit card accounts; processes receipts and reconciles to credit card statements. Verifies, posts and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports; generates reports by computer and balances them appropriately.
• Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems. Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports.
• Assists customers, departments, and employees by providing answers and information regarding account information, discrepancies, and general accounting procedures; researches issues; and updates related files and departments on action items. Observes and complies with all District and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Principles and practices of accounting including governmental accounting. Principles and practices of data collection and report preparation. Principles and procedures of financial record keeping and reporting.
• Methods and techniques of coding, verifying, balancing, and reconciling accounting records. Business arithmetic and basic financial and statistical techniques.
• Record-keeping principles and procedures.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Prepare a variety of financial data and supporting reports. Maintain accurate and current financial records.
• Assist in the preparation clear and concise financial transaction documents. Make thorough and accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record-keeping, and tracking systems. Understand and follow oral and written instructions.
• Organize own work, set priorities, and meet critical time deadlines.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Equivalent to completion of the twelfth (12th) grade, supplemented by specialized bookkeeping or accounting training and two (2) years of para-professional accounting experience.

Licenses and Certifications:

None.

PHYSICAL  DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.