The Inverness Public Utility District (IPUD) has an exciting opportunity for an experienced full charge bookkeeper to work in a dynamic office that supports the operations of both the public water system and the volunteer fire department. This position reports to the General Manager and is responsible for performing the day-to-day fiscal duties of the water system and the fire department, including accounts receivable and accounts payable, financial reporting, budgeting and fiscal analysis. This position assists in administrative functions of both IPUD departments, projects, and programs as assigned by the General Manager. While specified knowledge related to government finance is desired, the emphasis is upon the overall skills of the applicant. The ability to manage multiple projects is key to the applicant’s success.

All IPUD services are provided in a safe, courteous, efficient manner in compliance with State and Federal regulations and District policies. The successful applicant must provide excellent customer service to internal and external District customers in a professional, courteous, and business-like manner. The successful applicant behaves in an ethical manner with integrity and honesty, is an example to others and displays loyalty to the District and supports its mission and vision.

Duties/Responsibilities

Under general direction, performs general accounting work including monthly bank reconciliations, quarterly reconciliations, bi-monthly utility billing, weekly accounts payable including autopayment tracking and voucher issuance. Accounts receivable recording in both District accounting software and utility billing software (including payment by checks, AR Box and ACH file upload in banking software application).

Duties may include:

• Manage Accounts Payable and Receivable: Handle all separate incoming and outgoing payments, ensuring timely and accurate processing.
• General Ledger Maintenance: Maintain an accurate and up-to­ date general ledger, making necessary adjusting journal entries.
• Financial Statements: Prepare monthly, quarterly, and annual financial statements, including profit and loss statements, budget to actual comparisons balance sheets, and cash flow statements. with emphasis on the District’s accounts receivable, accounts payable, payroll and fixed asset functions.
• Budgets: Assist with preparing and monitoring budgets and the preparation of the overall District budget and updates as assigned.
• Enterprise Customer Accounts: Updating and maintaining accurate records of customer accounts, including receivables, delinquencies, and property transactions, and assisting with maintaining the District’s customer information and financial information systems and preparing bills and notices to IPUD customers with 3^rd party billing vendor.
• Payroll: Performing responsibilities as assigned (directly or in coordination with a third-party payroll vendor).
• Vendor Accounts: Establishing and maintaining accurate records of vendor accounts, including vendor invoices and payments, and assisting with the monthly and end of year reporting requirements.
• Reports: Performing a variety of routine financial recordkeeping work in the preparation of financial records and reports. Prepares written summaries of data when needed.
• Annual Audit: Assist with annual audit by providing necessary financial records and documentation to the Auditor and General Manager as required.
• Other Duties: Performs other related duties as assigned.

Required Skills/Abilities

 Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.
• Proficient in QuickBooks Desktop Pro accounting software.
• Proficient in Microsoft Office Suite, Adobe and related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping.
• Ability to work independently.
• Ability to learn new software applications, including remote access applications.

 Education/Training

• High school diploma or
• Associate’s degree in business administration and/or bookkeeping preferred

 Qualifications and Requirements

Any combination equivalent to education and experience that would likely provide the required knowledge and abilities would be qualifying.  A typical combination is:

• Three to five years of experience as a Full-Charge Bookkeeper.
• Prior administrative or accounting experience with a utility district or government agency desired.

The District reserves the right, in its sole discretion, to waive any requirement and/or substitute equivalencies.

About Inverness Public Utility District

The Inverness Public Utility District provides both water and structural fire protection to the community of Inverness. The water for the system is obtained from streamflow in the watershed surrounding the community and currently serves 519 connections. District funding is comprised of utility fees augmented by property tax revenue. Currently the water system operations staff includes a Water Systems Superintendent, a Senior Water Operator and 2 water operators. The IPUD is governed by a five-member board of directors elected by Inverness voters for four-year terms. The District offers a workplace that fosters teamwork, collaborative thinking, and a sense of community. Inverness, California is on the western shore of Tomales Bay in Marin County. Within thirty minutes of San Rafael, Marin County and Petaluma, Sonoma County. Inverness offers a quality of life that supplies unlimited outdoor amenities, rugged coastlines, rolling hills, clean air, and a Mediterranean climate. Located on the border of the Point Reyes National Seashore, the area is a vacation destination, with an increased population during summer and Holidays.

Connections working at Inverness Public Utility District