Are you a highly organized, detail-oriented professional with a passion for public service? Are you a self-starter who excels at working with members of the community, department managers, and public officials to provide excellent service? If you thrive in a fast-paced setting and are eager to make a meaningful impact in your community, the Truckee Donner Public Utility District invites you to apply for the next District Clerk/Executive Assistant.

Regional Government Services and its staff are conducting the recruitment on behalf of the Truckee Donner Utility District

THE POSITION

Under the general supervision of the General Manager, manages and administers the District Clerk functions of the District, provides complex administrative duties to the General Manager and the Board of Directors with a high degree of professionalism, confidentiality, discretion, and judgement.  Coordinates and attends Board Meetings and ensures legislative actions are recorded by applicable laws.  As the custodian of records, this position is responsible for records management of the District and, serves as the election officer for the District.  

THE IDEAL CANDIDATE WILL BE: 

• Experienced in providing support to an executive team in addition to managing a service area of records management and Board support.
• Exceptionally organized with keen attention to detail.
• Adaptable and effective in fast-paced settings.
• Self-driven with a strong sense of accountability.
• Experienced and committed to maintaining confidentiality.
• Committed to upholding the highest standards of integrity and ethics.
• Able to use tact, initiative, prudence, and independent judgment within general policy, procedures, and legal guidelines.
• Knowledgeable of applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures including the Public Records Act, and the Brown Act.
• Skilled with technology software and systems in order to schedule and post meetings and organize agenda packets and public documents.
• Adept with written and oral communication in order to effectively communicate in a clear, concise, professional, proactive, approachable, and responsive nature with board members, executive staff, the public, and employees.
• Experienced in maintaining administrative files including historical legal documents, resolutions, policies, and agreements.
• Available to attend Board meetings, prepare minutes and other documents, and direct the publication, filing, indexing and safekeeping of all proceedings of the Board.
• Experienced using software such as Microsoft Word and Excel at least an intermediate level.

TYPICAL QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. A qualified candidate would have a combination of education and/or experience to fulfill the outlined essential duties and responsibilities of this position.  Examples of qualifying education and/or experience would include the following:  

• Equivalent to an associate degree in business or a related field. A bachelor’s degree in public or business administration is desired.
• Three or more years of office and records management in public administration, preferably as a deputy/district clerk. Experience in a senior administrative/records position in a municipal government, special districts, utilities, and municipal elections is desired.   
• Successful completion of the California Special Districts Association Board Clerk Certification or the ability to obtain within a year of hire. Completion of the Certified Municipal Clerk program is desired. 

About Truckee Donner Public Utility District

Regional Government Services Authority (RGS) was formed in 2001, by a city and a regional planning and services agency to help local governments meet three challenges: decreasing revenues, increasing demands (and costs) for services, and loss of experienced staff. Local government leaders knew that these challenges were likely to continue, so agencies would have to work together – uniting not only their voices but their resources to advocate and become more efficient. The idea behind the creation of RGS was to form an agency which would help local governments share expertise and improve efficiencies. A need was emerging for some way to help agencies get the expertise and experience needed, without each agency having to hire full-time staff when the need might be less than full-time. Agencies could, in effect, share expertise through a third-party. Today, RGS is governed by several member agencies, all with the common goal expressed in the JPA’s mission statement: To provide quality, innovative, cost-effective services exclusively to public agencies. RGS developed a highly flexible platform of administrative support, benefit plans and programs that could serve the diverse nee...ds of cities, special districts, counties and other joint powers authorities. Regional Government Services Authority was formed under Section 6500, for the purpose of providing local governments with administrative, staffing and advisory services. RGS has now served over 200 cities, special districts, joint powers authorities and other local governments and non-profits that support local governments.

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