This is an exempt managerial position under the general direction of the Library Director. The individual performs a wide variety of complex analytical and administrative tasks requiring specialized knowledge involving broadly defined library policies and procedures. The managerial responsibilities include data gathering, statistical and financial reporting, technology planning, and strategic planning. Must be able to work in a fast-paced environment.
Manages the day to day financial business of the District, including, but not limited to, budget reparation and monitoring, collection and disbursement of revenues, accounting, financial reporting and analysis.
Develops, proposes, and implements, with approval, policies and procedures that promote the fiscal well-being of the District, effective internal control, and compliance with all relevant laws, ordinances, accounting standards, rules and regulations. Alerts the Library Director regarding any potential fiscal problem areas.
Implements the fiscal management program of the District including financial reporting and auditing, and investment of funds.
Prepares, deposits, and records all District receipts; processes and records online banking transfer transactions as needed to cover payroll. Prepares monthly reports for board meetings.
Serves as Human Resources, Payroll, and Health Benefit Administrator.
Reviews contracts and vendor proposals for conformance with Library District policy, procedures, and goals and submits them to the Library Director for approval.
Establishes and reviews insurance requirements for District contracts and screens agreements, leases and purchase documents to eliminate or minimize potential risk and liability.
Conducts library needs assessment and current library trends.
Administers grant-related projects and assists in the preparation of data gathering for grants and other proposals.
Prepares various annual tax documents.
Assists with Request for Proposals (RFP), review special grant agreements and other finance related matters.
The Placentia Library District provides health, hospital, vision, dental and disability insurance to eligible employees. The District participates in Social Security and Medicare. Upon achieving eligibility, employees will be enrolled in the District's defined benefit retirement plan. The Placentia Library District is an Equal Opportunity Employer.
Knowledge of accounting, budget, business practices, financial management and forecasting, principles and practices of research and analysis, personnel administration/management, payroll, purchasing, inventory control, facilities and information technology assessment.
Ability to develop long and short-term goals and objectives that support the business functions of the District; prepare, review, and examine budget documents and reports; administer and ensure compliance with human resources, financial, and other related laws, regulations, policies and procedures; analyze business operations and financial statements; provide expertise on financial matters; independently analyze and resolve unprecedented issues and problems; construct and execute a variety of library surveys.
Education and Experience Needed
Bachelor's Degree in Business Administration, public administration, or related field. A minimum of three (3) years of administrative management or business management experience.
How to Apply
To be considered, please complete the Application Form and submit it along with your Cover Letter and Resume to email@example.com or the Placentia Library Administrative Office - 411 E. Chapman Avenue, Placentia, CA 92870. Applications are available online at www.placentialibrary.org and at Placentia Library District. This position closes on April 24, 2023. Interviews will be held the week of May 1, 2023.
The Placentia Library District was formed on September 2, 1919 and is one of 12 independent library districts in California. The Library recently went through a renovation to commemorate its 100th anniversary. The newly designed space includes an engaging and playful children area, group study rooms, new passport offices, and a makerspace. The Library's revenue consists of a share of local property tax revenues based on historic allocations, grants, and entrepreneurial funds. The Library is open seven days a week and is located at 411 E. Chapman Avenue, Placentia, California. Our mission is to provide lifelong learning and reading opportunities that inspire, open minds, and bring our community together.