The salary range for the incoming Administrative Services Manager is $8,707 to $11,669 per month, depending on qualifications. The Port District offers full benefits which include CalPERS Retirement, Medical/Dental/Life Insurance, and Paid Leaves.
The Santa Cruz Port District is currently recruiting for the position of Administrative Services Manager. For details and to apply please visit the District's website at www.santacruzharbor.org.
Position Title: Administrative Services Manager Type: Full-Time, Exempt Service Position Salary Range (effective January 1, 2022): $8,707 to $11,669 per month, DOQ Application Deadline: 5:00 pm, Friday, December 10, 2021
JOB DESCRIPTION – Abbreviated:
Under limited supervision of the Port Director, the Administrative Services Manager directs, coordinates, and plans functions and operations of the Santa Cruz Port District (District) Administrative Services Department, including human resources, finance, purchasing, technology, environmental issues, and permitting; performs complex management and technical duties, and assures compliance with state and federal regulations and District policies and procedures. The position is an exempt service at-will position serving at the pleasure of the Port Director.
Essential Functions of the Administrative Services Manager include, but are not limited to, the following:
Uses independent judgment and initiative to direct and coordinate the operations of the Administrative Services (AS) department; provides confidential support and advice to the Port Director on all administrative functions, personnel issues, budgeting, and real property management issues.
Manages personnel, finance, purchasing, property management, policies, budgets, information technology, and environmental and regulatory issues for the District; provides advice and counsel to District staff.
Participates in development of annual budget, monitors expenditures, and reviews financial reports; oversees annual audit process; manages AS fiscal policies, and assures effectiveness of financial controls.
Manages regulatory permitting procedures and documentation including California Environmental Quality Act (CEQA); manages grant programs, including Federal Emergency Management Agency and California Emergency Management Agency grants.
Prepares and reviews reports and technical documents for the Port Commission; develops and updates policies and procedures.
District organization, operations, policies, and procedures.
District functions, political environments, and compliance standards.
Legal, ethical, and professional rules of conduct for public sector administrative officers.
Principles and practices of public sector administrative management, including personnel rules, performance management, procurement, contracting, and project management.
Principles of record keeping, public records, contracts management, and records management.
Professional standards for business correspondence and meeting minutes.
Interpreting, applying, and explaining administrative and accounting standards and procedures, applicable federal and state rules and regulations, and District policies and procedures.
Analyzing administrative and financial issues, evaluating alternatives, and developing recommendations.
Analyzing District needs, and prioritizing and promoting financial strategies to meet future needs.
Reviewing interrelated financial and technical records, and identifying and reconciling errors.
EDUCATION AND EXPERIENCE: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:
Bachelor’s Degree in Finance, Business or Public Administration; AND Five years of experience managing governmental administrative, human resources, and financial functions; OR Equivalent combination of education, training, and experience.
SUBMISSION REQUIREMENTS: To apply, submit: 1. A completed Santa Cruz Port District online application (required); 2. Responses to the supplemental questions included with the online application (required); 3. Minimum of two professional writing samples (required); 4. Cover letter and resume (optional).
Application Deadline: 5:00 pm, Friday, December 10, 2021
Santa Cruz Port District is an independent special district government responsible for the administration and operation of Santa Cruz Harbor, located 70 miles south of San Francisco and 35 miles north of Monterey. Santa Cruz Harbor provides permanent moorage for approximately 1,200 wet-berthed and 275 dry-stored vessels and offers both residents and visitors access to a variety of recreational and commercial opportunities.