The Santa Clara Valley Open Space Authority seeks an Office Assistant to support the day-to-day operations of the Authority, providing excellent customer service and independently completing clerical tasks with efficiency and accuracy.
You are a highly organized and detail focused administrative professional with a minimum of 3 years administrative support experience working to support a driven and dynamic team. You enjoy a wide variety of office and clerical responsibilities and have the confidence to work independently and as part of a team. You will take pride in representing the mission of the Authority as the first point of contact for the public, volunteers, and partners when they contact the office.
This position will primarily provide support to the Office Management and Field Operations teams through maintenance of new and existing systems, completing research, drafting memos and communications, and supply inventory management. This support extends to all staff of the Authority by maintaining the tools and resources staff need in the course of their work, including office equipment and supplies and providing meeting setup support such as Zoom or A/V needs for in-person and virtual meetings. You will assist the preparation and maintenance of administrative file systems and ensure that the office is open and ready for business on time each day.
You thrive on meeting deadlines smoothly and efficiently and proactively communicate when you encounter roadblocks. You excel in a work environment where each day your support is key to the mission and goals of the agency; you will enjoy the balance of routine tasks and completing special projects or responding to requests for support.
You are committed to providing a positive, professional image of the agency through courteous phone and in-person interactions. You have the ability to effectively screen phone calls and visitors, and to use discernment to answer their questions, provide accurate information, and escalate inquiries to appropriate staff. Your strong communication skills and commitment to service enable you to effectively interact with all levels of personnel with ease and confidence.
Your willingness to learn and eagerness to contribute makes you the ideal candidate for our mission driven agency. You have strong skills in Outlook, Word, Excel, and Adobe Acrobat, and you are up for the challenge to master new software, such as our ERP and CRM systems.
The ideal candidate will possess the skills, education, and experience needed to be successful in this position. Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.For example:
Minimum of three years in an office support or clerical role.
A positive, upbeat attitude and experience delivering superb customer service.
Strong technical skills in Outlook, Word, Excel, and Adobe Acrobat.
Excellent verbal and written communication skills, with demonstrated confidence to interact with individuals from all backgrounds.
A track record for providing consistent and reliable support for the team.
This position is required to take and pass a pre-employment background check.
Our mission is to conserve the natural environment, support agriculture and connect people to nature by protecting open spaces, natural areas, and working farms and ranches for future generations. We have protected 28,000 acres of natural and agricultural lands in Santa Clara County. Our agency operates a network of open space lands to manage and conserve natural resources and provide compatible opportunities for hiking, biking, and equestrian uses, with a focus on increasing equity of access to the outdoors for all our constituents.
We know our continued success depends on our employees and the work they do. We are committed to providing a collaborative and inclusive work environment that encourages growth and development and acknowledges individual and team achievements.