This position is responsible for reviewing, prioritizing, and inspecting work, overseeing the District's fleet, participating in the construction and maintenance of District facilities, developing RFP's for architectural and engineering services, developing and administering budgets, and supervising facilities staff.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job announcement is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this announcement.
Supervises the work of assigned personnel, including assigning and reviewing work, providing guidance, and conducting performance evaluations.
Reviews, prioritizes, assigns, and inspects work orders for GVRD’s parks, facilities, and fleet.
Directs, coordinates, participates in, and reviews the work for repair and maintenance projects. Meets with staff to identify and resolve problems
Confers with architects and/or engineers for the districts larger projects. Assists with the design of projects to be consistent with the overall direction of the district and budgets.
Monitors and evaluates the efficiency and effectiveness of Facilities Maintenance Operational Plan. Assesses rules and policies for safety and relevancy. Identifies opportunities for improvements, makes recommendations and reviews with the Maintenance Superintendent.
Prepares and solicits bids for a variety of projects and materials. Coordinates the work of various contractors on park and facility projects. Conducts field inspections to check for work-in-progress and completed projects.
Participates in preparing and administering the Facilities Maintenance budget. Submits budget recommendations and monitors budget.
Generates requests for proposals. Conducts job walks, awards contracts, procures necessary permits, and approves billing.
Manages GVRD fleet. Utilizes local vendors for maintenance needs, makes recommendations for replacement, and writes reports for disposal of equipment.
Advises the stakeholders within GVRD on the best practices for projects as they relate to the facilities department.
Responds to internal and public inquiries and complaints related to assigned function to maintain good relations with the public and District staff.
Participates in long-term planning to assess future needs. Researches new operational techniques, methods and equipment and makes recommendations for purchase and/or implementation.
Performs job functions in a departmental head supervisory role as requested by the General Manager or their designee when needed.
Performs related work as required.
Work requires supervising and monitoring performance for a regular group of employees (1 or more full-time employees) including providing input on hiring/disciplinary actions and work objectives/ effectiveness, performance evaluations, and realigning work as needed.
HUMAN COLLABORATION & JOB IMPACT
This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on GVRD, the department or unit objectives, the output of services, or employee or public satisfaction.
Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. The impact the job has on GVRD is significant in terms of time, money, or public/employee relations.
This section describes the accountability and participation if any, as it relates to the fiscal accountability within department or assigned area(s) of responsibility.
Position has moderate fiscal responsibility. May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.
Required Education and Experience
Bachelor’s degree from a four year accredited college or university with major course work in facilities management/maintenance (or related area of study).
Five (5) to seven (7) years' experience in facility construction and maintenance and with project management
Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities
Preferred Licenses or Certifications
Certified Irrigation Auditor through the Irrigation Association (IA), Backflow Tester Certificate
Required Licenses or Certifications*
Certified Pool Operator (CPO), Certified Playground Safety Inspector (CPSI), and Facilities and Grounds Management Certificate by the APWA
Possession of a valid driver’s license and maintenance of an acceptable driving record while employed
Possession of, or ability to obtain, a valid Community CPR/First Aid Basics certificate.
*District will provide qualified applicants up to 6 months to obtain CPO and up to 12 months to obtain CPSI and Facilities and Grounds Management Certificate
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
English grammar, spelling, and punctuation
Principles and practices of basic bookkeeping
Modern office procedures, methods and computer equipment
Principles and practices of employee supervision
Building trades and construction practices
Budget and procurement process
Current design standards and codes
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
Performing a variety of duties, often changing from one task to another of a different nature
Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Bilingual in English/Spanish is a plus
Meet schedules and deadlines of the work
Understand and carry out oral and written directions
Accurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries
Analyze work for solutions to problems
Establish and maintain effective working relationships
Communicate effectively, both orally and in writing
Adjust schedules as needed
About The Greater Vallejo Recreation District
The Greater Vallejo Recreation District is a Special Service District that has been serving area residents for over sixty years. As a Special Service District, GVRD operates as a separate government agency from the City of Vallejo. GVRD manages 407 acres of public park space including 20 neighborhood parks, 10 community parks, 6 special purpose parks, and Olympic-size swimming pool and 4 community centers. GVRD maintains over 1,000 acres of public land.
GVRD is governed by a five-member Board of Directors. With 30 plus full time and approximately 155 part-time and seasonal employees, GVRD operates on a 2018-2019 fiscal year budget of $7.9 million for general fund operations and Measure K funding amounting to $2.2 million. The Measure K funding is being utilized to purchase necessary equipment, improve parks, facilities.