THE POSITION:The Alameda County Water District, in Fremont, California, is seeking candidates for an Administrative Assistant/Assistant District Secretary position. Under direction from the District Secretary, the Administrative Assistant/Assistant District Secretary, provides confidential office support for District administrative staff such as: prepares a variety of documents including correspondence, forms, memos, Board reports, annual reports, contracts, and confidential reports and memos; maintains both physical and electronic filing systems for the Office of the General Manager, including confidential personnel records; assists with the preparation, compilation, distribution, and delivery of Board meeting agendas and related materials; receives, greets, and screens telephone calls and visitors; provides factual information, documents, and assistance to the public; acts as Assistant District Secretary and provides administrative support to the General Manager and the Board while serving as back-up for the Executive Assistant/District Secretary as necessary.
Administrative Assistant/Assistant District Secretary is a single-position administrative support class. Under general supervision, within a framework of established policies and procedures, the incumbent performs complex administrative duties supporting the General Manager and Board of Directors, requiring the ability to analyze situations, employ good judgment, act professionally and tactfully, and to make decisions in accordance with rules, laws, and regulations. Some responsibility to provide lead level support to other employees on a limited basis may be required.
This classification is distinguished by its access to confidential information and assignments to provide administrative support to the Executive Assistant/District Secretary and support to programs in the General Manager ‘s office, such as legislative affairs, public education and public information.
Possession of an Associate’s degree from an accredited college or university in business administration, public administration, English or a related field; and Five (5) years of full-time experience working for senior management or professional staff in an administrative support capacity.
State certification as a Notary Public is required within six months of appointment
Candidates must possess a valid California driver’s license and have a satisfactory driving record.
About Alameda County Water District
Alameda County Water District
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1112 "I" Street, Suite 200 Sacramento CA, 95814 877.924.2732 | 916.442.7887