Under administrative direction, the Administrative Assistant is responsible for a wide range of executive level support and communication for the General Manager. The Administrative Assistant is expected to exercise a high degree of tact, discretion, trust, judgment and confidentiality in performing a wide variety of complex duties and assignments with only limited direction and supervision.
Perform a wide variety of complex, confidential and self-initiated administrative support and communication duties as directed by the General Manager, including overseeing or preparing agendas, information packets, legal notices and the taking and transcribing of official minutes.
Maintain records and files including confidential documents, records and reports.
Coordinate and supervise responses to records request under the California Public Records Act.
Coordinate District public outreach and information programs including preparing special presentations, brochures, displays, articles, news releases, media clipping services, and District customer newsletters.
Operate a variety of audio and visual equipment.
Attend and represent the District at meetings and events.
Research and prepare correspondence, memoranda, reports, e-mails, policies and procedures and other miscellaneous documents.
Prepare purchase requisitions, budget transfers, expense reports and payroll records.
Participate in budget preparation and administration including controlling expenditures.
Receive and screen calls, visitors and correspondence and respond independently to
inquiries and correspondence, or refer to appropriate personnel for action on behalf of the General Manager.
Respond to customer or citizen inquiries, concerns and complaints.
Supervise clerical and technical positions and direct consultants.
Arrange and schedule meetings for the General Manager, Board President, Planning Committee and Financial Committee.
Take dictation and summarize and type minutes of meeting from electronic recording devices and handwritten notes.
Type finished copy from notes, typed copy, rough draft and oral instructions.
Record documents at County Recorder’s Office.
Prepare, post and publish public notices and documents.
Prepare and compose resolutions, certifications and other necessary documents.
Assist in planning and implementing special events.
Coordinate the timely preparation and filing of Statements of Economic Interest forms for Board members, applicable staff and consultants.
Ensure compliance with applicable laws (e.g., Brown Act, Public Records Act, FPPC reporting and disclosure requirements).
Coordinate the election process for the District with County and State election officials.
Coordinate legal notices with media for various public hearings.
Load agendas, minutes, newsletters and news releases onto District website.
Recommend and assist in the implementation of goals and objectives and establish schedules and methods for the General Manager’s office and implement policies and procedures.
Plan, prioritize, assign, supervise and review the work of clerical and technical staff and coordinate staff training.
Attend meetings and perform other duties as assigned by the General Manager.
Candidates for this highly desirable career opportunity will possess six years of increasingly responsible clerical, secretarial and administrative experience in the operation of a public utility.Experience in a water district or similar agency is highly desirable. Additionally, the following are desirable qualifications:
Education: High school diploma is required. Secondary education is preferred
Experience: Six years of progressively responsible clerical, secretarial or administrative work. Experience providing administrative support to a governance board is highly desirable.
Driver’s license: Possession of a valid California Class driver’s license and acceptable driving record.
About Foresthill Public Utility District
The Foresthill Public Utility District operates the public water system for the unincorporated community of Foresthill, California, located in Placer County, approximately 60 miles northeast of Sacramento. The District incorporates an area of approximately 13,000 acres and contains primarily residential development. The District has a population of approximately 6,000 and provides approximately 2,000 water service connections.