Candidates are encouraged to apply early in the process. Review of resumes will be ongoing throughout the recruitment process. Closing date is Thursday, February 25, 2021, at 5 P.M., 2021. References will not be contacted until mutual interest has been established.
The District will conduct in-person interviews on March 11, 2021, at the District Office. Candidates will be required to respond to written questions on the day of the interview to assess writing skills. Additional reference and background checks will be conducted on the top candidates. It is anticipated that the new Director of Administration will join the District in in late March 2021.
Should you have any questions regarding this position or the recruitment process, please call Tom Hennig, General Manager at 916-354-3700. For further information about the Rancho Murieta Community Services District, visit our website at www.ranchomurietacsd.com. A full brochure describing the Position and the Community is available at: Director of Administration Brochure
SUMMARY: The Director of Administration supports the General Manager and will coordinate and direct all of the Rancho Murieta Community Services District’s (District) human resources; financial functions including financial analysis, reporting and compliance, financial management, operating and capital spending, analyzing capital investment decisions, and creation of District financial plans and policies; risk management; business planning; responsible for divisional and overall administrative effectiveness of the District; along with performing ad-hoc analysis on major initiatives. The Director of Administration will oversee Information Technology (IT) implementation, operations and procurement for the District and will serve as lead staff for process improvement initiatives. This position will act as primary financial contact within the organization.
SUPERVISION: Receives general supervision from the General Manager. Provides direct supervision over the Accounting Supervisor and Controller.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. These are not to be construed as exclusive or all?inclusive. Other duties may be required and assigned.
Oversee District Human Resources function supervising the Human Resources responsibilities of the Accounting Supervisor and taking the lead on personnel matters requiring high-level management oversight;
Key contact with General Manager to support reporting and business planning requirements and ensure strong financial performance;
Oversee District risk management function including general risk management and procurement. Work with the District’s Risk Management Authority to optimize the District’s risk position;
Lead financial analysis that may include identification and consideration of new District opportunities, operational benchmarking, cost saving/efficiency initiatives;
Develop the annual budget and business plan;
Perform daily, weekly, and monthly variance analysis as part of ongoing financial management of the business;
Participate in the development of the District’s annual and 5-year capital plans;
Contribute to the business’s financial strategies and plans that align with Strategic Objectives and Financial Strategies;
Perform Return of Investment (ROI) analysis on District investments;
Assist in prioritizing maintenance capital requirements;
Manage the development of a business forecasting culture which will enable the business to respond to changes and business trends;
Review Controller’s monthly closing of the accounting records between all of the District operations;
Review the monthly financial statements for overall reasonableness and accuracy. Coordinate entire process to ensure all month-end deadlines and expectations are met;
Participate in the review of all month-end reconciliations of all balance sheet accounts to ensure timely and accurate financial information;
Manage the accurate and timely financial reporting to General Manager and the Board, and other managers on a weekly, monthly, quarterly and annual basis as defined;
Review daily reporting of operations data and key performance indicators;
Review month-end journal entries and assist with the month-end close;
Review balance sheet account reconciliations;
Review the operating financial statements for the District;
Review, approve and monitor monthly financial results including the profit and loss balance sheet, and reserve reporting;
Review, approve and monitor working capital reporting;
Review annual and monthly budgets and working capital forecasts;
Provide direction to Controller and review year-end audit process;
Lead the ongoing development of new reports to track key performance measures to aid General Manager in proactively monitoring District performance;
Ensure support and enforcement of policies, procedures, and internal accounting controls;
Responsible for handling customer service concerns requiring upper management intervention;
Direct process improvement initiatives including but not limited to cross-training of staff and transition planning;
Oversee the District Information Technology (IT) Function including procurement, implementation and operation of the District’s technology functions. Work closely with the District’s contracted IT support vendor to implement and manage District technology.
QUALIFICATION REQUIREMENTS: Possesses a strong ethical foundation with high integrity; self-motivated and results driven; assertive and decisive; ability to develop, mentor, and grow employees; ability to work with and relate to employees at all levels of the organization; dynamic, pro-active, resourceful and practical; work well as part of a larger team; strong organizational skills with a proven ability to handle multiple tasks in a time sensitive manner; excellent written and verbal communication skills. Strong computer software skills, including the MS Office suite, especially Excel and Access. Experience in Accounting/Payroll and utility billing systems such as Great Plains or Utility Star; intermediate understanding of technology systems and hardware solutions key to a modern office environment. Principles and practices of pertinent Federal, State, and local laws, rules, and regulations governing accountability of public agency funds.
EDUCATION AND EXPERIENCE:
Education: BA/BS degree in accounting, finance, business administration, human resources, public administration or closely related field. Certified CA, CMA, CPA, CGA designation or MBA an advantage.
Experience: Five (5) to seven (7) years of increasingly responsible experience performing effective governmental administration including supervision, budget preparation, personnel management, public program analysis, analytical report preparation, and computer system (hardware, software, network and peripherals) application maintenance.
LICENSE AND/OR CERTIFICATES
Possession and maintenance of a California Driver's license and insurability.
Additional Salary Information: BENEFITS:
CalPERS retirement of 2.0% at 55 for classic members, 2.0% at 62 for new members, and medical, dental, and vision benefits. Visit https://www.ranchomurietacsd.com/employment for more information and the online available District application. AA/EOE
About Rancho Murieta Community Services District
The Rancho Murieta Community Services District provides water, wastewaster, drainage, solid waste collection and security services to the private, gated community of Rancho Murieta, which is nestled below the foothills of the Sierra Nevada Mountains and is ideally located 25 miles from downtown Sacramento and 16 miles from Elk Grove and Rancho Cordova.