The Junior Analyst/Clerk (Appointee) works full-time under the immediate direction of the Executive Officer and performs a full range of analytical, technical, and administrative staff support services for Marin LAFCo. Applicants would be expected to exercise considerable initiative and judgment in performing regular ongoing duties of the position. Assignments may be functional or may include serving as project manager for assigned duties.
Under immediate supervision, the appointee will be trained in the analysis of local governmental services; including assessing availability; capacity; and performance relative to current and projected needs. This includes, but is not limited to, preparing studies required of Marin LAFCo under State law that culminate in making recommendations to the Commission on potential governmental reorganizations, boundary changes, and other related matters.
In addition, this appointee provides the full range of secretarial and office administrative services to the LAFCo Commission members and Executive Officer. Responsibilities may include attendance at meetings and frequent contact with Commissioners, elected officials, County department staff, and representatives of various public, business, and community agencies.
Training will be provided, and as experience is gained, assignments gradually become more complex and varied.
Conduct research, data collection, and related analysis in evaluating local agencies and their governmental services in the preparation of municipal service reviews and related regional planning;
Perform basic to intermediate qualitative and quantitative analysis in tracking demographics, service capacities, and financial resources;
Perform routine work in various phases of processing applicant proposals for boundary changes, outside service extensions, and reorganizations of local government agencies;
Contribute to the preparation of special studies, involving inter-jurisdictional and inter-departmental coordination;
Research, analyze, and prepare agenda items for presentation to the Commission;
Consult with staff and representatives of other governmental agencies on programs, projects, or specialized assigned activities;
Organize and make presentations before the Commission and other local governmental agencies and community groups;
Utilize a variety of computer software programs to prepare reports, maps, diagrams, graphs, and other material related to duties;
Receives and screens visitors for the office; provides general information to the public on request;
Organizes and schedules public hearings, committee meetings, and other group meetings; arranges for meeting location and notification to participants; prepares materials and follows-up on actions after such meetings; may prepare minutes of such meetings;
Prepares a variety of draft and final documents, contracts, correspondence, policies, procedures, informational handouts, press releases and other documentation for edit and/or signature by the Executive Officer;
Completes and processes a wide variety of technical and complex documents related to the work of the Commission; reviews finished materials for completeness, accuracy, format, and appropriate English usage;
Organizes and maintains various confidential, administrative, reference and follow-up files; develops and oversees the maintenance of a records management program for the Commission; maintains or oversees the maintenance of the LAFCo website;
Meets critical filing deadlines for conformance with legislative mandates and fulfillment of the Commission’s work plan;
Gathers and manages information regarding Commission operations, administrative problems, policies, and procedures; contacts other organizations for information, makes recommendations, and implements policy and procedural changes after approval.
Any combination of education and experience that would provide the knowledge and skills listed. Typically, Graduation from a four-year college or university with major coursework in business or public administration, public policy or a field related to the work or at least four years of work experience involving administrative, budgetary, or organizational analysis and/or in providing administrative staff support in areas such as budgeting, report preparation, and technical analysis. Advanced coursework in an appropriate field is desirable or other experience that will have provided a basic knowledge of public agency organization and functions.
Role and function of Marin LAFCo
Role and function of local government and specifically counties, cities, and districts
Public administrative and planning principles and practices
Project management, analytical processes, and report preparation techniques
Computer applications related to work, including Microsoft Office programs
Techniques for dealing effectively with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone
Provide critical thinking and objective reporting
Direct and conduct special studies, projects, and public meetings
Prepare clear and concise reports, correspondence, and other written materials
Organize and manage projects and programs efficiently
Establish and maintain effective working relationships with others
Exercise sound independent judgment in performing assignments
Maintain accurate records and files
Professional and positive attitude
Self-starter who can be resourceful to solve problems
Knowledgeable about municipal planning and LAFCo law
Experienced working with boards or commissions
Experience working within the Brown Act and Public Records Act
Additional Salary Information: The incumbent serves as an employee of Marin LAFCo. Salary is determined by Marin LAFCo and based on a five-step merit system. Staff is generally hired at the first step and through annual reviews become eligible to advance if approved. Consideration will be given to those who have additional experience. Depending upon experience, the appointee will be hired as either Jr. Analyst/Clerk 1 ($54,658.50-$64,662.00) or Jr. Analyst/Clerk 2 ($64,330 - $76,947)
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