Under general supervision, performs a wide variety of professional level accounting duties and responsibilities involved in the recording and reporting of financial transactions, reconciliation of various financial documents, processing of various transactions for payment of invoices and expense vouchers, maintenance and processing of timesheets and payroll data, preparation of reports concerning financial and statistical records and data input. May assist in the preparation of financial reporting and special financial analyses. The Accountant position is distinguished from Senior Accountant in that incumbents in the latter class perform more complex accounting transactions and analyses and work on accounting issues of greater significance and impact to the operation and management of the District.
Duties and Responsibilities (Essential Functions):
Process full-cycle accounts payables including reconciliation.
Maintains worksheets of financial transactions; prepares journal entries for posting to general ledger; reconciles trustee cash activities to the general ledger.
Processes bank deposits.
Maintains fixed assets ledger and files.
Maintain vendor records and prepare vendor’s year-end 1099 information.
Compiles complete and accurate financial reports, reports for management staff, Board of Directors, regulatory agencies and financial institutions; verifies and tests financial data; may be required to act as a back-up to prepare interim financial statements.
Distribute, replenish and reconcile petty cash.
Assist in the preparation of year-end audit lead schedules.
May coordinate the repayment of utility debts and lease obligations in accordance with bond covenants and other legal requirements.
May act as Alternate Deputy Treasurer in absence of Treasurer or Deputy Treasurer.
Performs other duties and responsibilities as directed.
Qualifications (Knowledge, Skills and Abilities):
Generally accepted accounting principles and procedures and their application to a variety of accounting transactions and problems.
General fund and cash management principles and procedures.
Principles of financial reporting and account classification.
Pertinent Federal and State regulations related to fiscal reporting.
Purchasing procedures with regard to requisitions and purchase orders.
Purchase agreement administration.
Automated financial management systems.
Modern office methods, practices, procedures and equipment.
District policies and procedures.
Apply accounting principles to financial and accounting transactions.
Prepare, examine and verify financial statements, reports and analyses.
Communicate clearly and concisely, both orally and in writing.
Establish timelines and organize work to meet deadlines.
Work on various projects simultaneously with frequent interruptions.
Operate computer and use financial and management information system software, i.e. Microsoft Word and Excel.
Make accurate arithmetic calculations.
Pay close attention to detail.
Establish and maintain cooperative working relationships with co-workers, outside agencies and the public.
Education and Experience:
Graduation from a four-year college or university with major coursework in Accounting or a closely related field is desired and three years of professional level accounting responsibilities. The qualification guidelines generally describe the knowledge and abilities required to enter the job in order to successfully perform the assigned duties. Any combination of education, experience and training that would provide the required knowledge, skills and abilities will be considered. Public sector experience is preferred.
Possess and maintain a valid California driver’s license and automobile insurance under the terms of the District’s Vehicle Insurance Policy, as position occasionally requires driving.
All District employees are Disaster Service Workers by CA state law and are expected to participate in emergency response initiatives. This could include contributing to the emergency planning process, participating in disaster exercises and training, as well as potentially responding to support actual emergency events.
A position in the Finance department with financial control requires that employees take five consecutive days’ vacation during distribution of accounts payable and/or payroll checks annually.
Working Conditions and Physical Activities:
Environment:Standard office setting. May be required to work extended hours including evenings and weekends; may be required to travel to attend meetings via car, bus, train or air transportation.
Physical: Primary functions require sufficient physical ability to work in an office setting; stand or sit for prolonged periods of time; operate standard office equipment including use of a computer, keyboard, telephone, FAX machine, printers, calculators and copiers; lift approximately 25 pounds; and communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
The specific statements shown in each section of this description are not intended to be all?inclusive. They represent typical elements and criteria necessary to successfully perform the job.