Definition: Plans, organizes, promotes and coordinates a variety of District recreation programs, community services, and special events; performs one or more major technical and/or administrative support functions for designated program area(s) such as program and/or facility scheduling, coordination of billing activities, budget development and administration support, and/or development and validation of payroll for signature approval; participates in the recruitment, selection and training of part-time and seasonal staff, contract instructors and volunteers; supervises, guides and evaluates the work of seasonal and part-time staff and volunteers; provides daily oversight to program activities, evaluates program effectiveness and develops change recommendations; prepares a variety of reports, schedules and other administrative materials; establishes and effectively maintains a variety of program records and files; develops and distributes public service announcements and other marketing materials to promote assigned programs; responds to requests for information pertinent to District recreation programs and services and related policies, procedures, schedules and fees; independently resolves customer issues and complaints or refers for resolution to appropriate District staff; performs special projects as assigned and related work as required.
Distinguishing Characteristics: This classification is distinguished from the part-time Recreation Program Lead classification by a greater scope of responsibility and higher levels of authority and autonomy exercised in the performance of assigned duties and responsibilities. This classification is further distinguished from a Recreation Supervisor, which is a first-level exempt program supervisor with responsibility for the development and administration of a major recreation program and related services and the provision of supervision and guidance to incumbents allocated to the Recreation Coordinator classification.
Supervision Received and Exercised: Recreation Coordinator works under the general direction of the Superintendent of Recreation and one or more Recreation Supervisors, though are expected to work effectively under minimal supervision. Works within a framework of standard District policies and procedures. This position may supervise and evaluate the work of non-exempt part-time and seasonal staff, contract instructors, and volunteers.
Essential Job Functions: Responsibilities and duties may include, but are not limited to, the following: • Plans, organizes and coordinates assigned youth and teen recreation programs and/or community service activities and provides input to the development of program and operational policies and procedures. • Provides oversight to program activities; evaluates the success of assigned program area(s) on a regular basis and develops recommendations for necessary changes and adjustments to enhance program effectiveness. • May assist in the recruitment, selection, supervision and training of part-time and seasonal staff, contract instructors and volunteers; evaluates staff performance as assigned, works with employees to correct deficiencies and/or recommends corrective action. • Assumes responsibility for the performance of one or more major technical and/or administrative support functions for assigned program area(s) such as program activity and/or facility scheduling, coordination of billing activities with other program or operating units, and/or development and validation of payroll for signature approval. • Provides input to the development of program budget(s); monitors and controls expenditures as assigned; orders program supplies, and equipment as assigned; maintains an appropriate supplies inventory; generates and maintains a variety of budget related financial records and reports. • Prepares annual, monthly and weekly activity and staffing schedules; prepares a variety of administrative and statistical reports, correspondence, and other materials as assigned; establishes and ensures the proper maintenance of all program files and records. • Responds to requests for information relative to District recreation programs and services and related policies, procedures, schedules and fees; resolves customer issues and complaints or refers for resolution to appropriate District staff. • Coordinates the scheduling and supervises the use of recreation facilities for assigned programs; works with the staff of the Park Maintenance Division to ensure the safety, security, cleanliness and orderliness of District facilities. • Coordinates the scheduling and supervises district social media and website marketing pieces for program areas. • Promotes and markets a variety of existing and new recreation programs and services; develops and distributes press releases, public service announcements, print and digital marketing materials to facilitate public awareness of available programs and services. • Establishes and maintains effective relationships with community groups to identify recreational needs; develop appropriate new programs and obtain feedback on current programs and services provided. • Schedules and reserves facilities, vehicles and equipment as needed to effectively implement programs. • Solicits funds, services or other donations from public and private organizations and individuals to sponsor or help sponsor recreational events. • Performs special projects as assigned and other job-related duties as required.
Non-essential Job Functions: • Participate and assist with the coordination and implementation of some internal staff/board/volunteer activities that revolve around recognition, appreciation, fun, health and wellness. • May represent the District’s recreation programs to community groups.
The probationary period for this classification is one (1) year.
How To Apply : To Apply: Interested applicants can apply by submitting a District application (found online at morpd.com) and resume. Applications should be sent to Debra Tierney, Office Manager at email@example.com or they can be hand delivered or mailed by using U.S. Mail, to the MORPD District Office at 3344 Mission Ave., Carmichael, CA., 95608.
Education Requirements: Education and Experience Guidelines: Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical path to obtain the required knowledge and abilities would be: • A Bachelor’s degree required within 1 year of employment. • At least two years of responsible experience in working with public recreation services and youth programs is highly desirable. Knowledge of: • Principles, practices and procedures of planning and supervision of recreation programs and services. • Principles and practices of effective supervision, training and performance evaluation. • Effective and appropriate public contact and telephone techniques. • District policies, procedures, operations and programs. • Laws, rules and regulations relative to recreation programs and services. • Modern office practices and procedures. • Personal computer operation and software applications. • Filing methods and recordkeeping systems to effectively maintain a variety of administrative records. • Effective and appropriate social media marketing techniques.
Ability to: • Assist with the planning and implementation of assigned recreation programs, services and events to meet the needs of the community. • Coordinate and supervise the functions and activities of assigned recreation programs. • Assist with the recruitment, selection, training, supervision and evaluation of staff. • Analyze problems, identify alternative solutions and potential consequences and take appropriate corrective action. • Interpret and explain District and program policies, rules and procedures. • Effectively communicate, both orally and in writing. • Research and develop effective marketing materials and a variety of program schedules and administrative materials. • Establish and maintain a variety of administrative records, files and reports. • Effectively operate a personal computer and other standard office equipment. • Establish and maintain effective working relationships with those contacted during the performance of work duties and responsibilities. • Perform essential duties of job without causing harm to self or others.
Special Requirements: Possession of the category of California Driver’s License required by the State of California Department of Motor Vehicles to perform the essential duties of the position. Continued maintenance of a valid driver’s license and compliance with established District vehicle operation standards are a condition of continued employment. Possession of current CPR and First Aid certifications will be required within a specified time upon employment.
Internal Number: Closes: February 24, 2020
About Mission Oaks Rec & Park
Mission Oaks Recreation and Park District serves a population of 62,000, maintains 12 parks, two school parks and two community centers. The parks feature athletic fields, basketball, pickleball, tennis and volleyball courts, fitness stations, playgrounds, a splash park and picnic areas.