The Bay Area Clean Water Agencies (BACWA) is seeking a part-time Assistant Executive Director (AED) to provide professional services to the Executive Director in support of the agency and its programs.
BACWA, a joint powers agency, is comprised of agencies that provide sanitary sewer services to the more than seven million people living in the nine counties of the San Francisco Bay. It was founded in 1984, and continues, to assist agencies in carrying out mutually beneficial projects, and to facilitate the development of scientific, economic, and other information about the San Francisco Bay environment and the agencies that work to protect it and public health.
The AED position will function as an independent contractor/consultant working remotely (BACWA does not have an office) and attending up to 2-3 meetings per month in the San Francisco/Oakland Bay Area.
The AED will support the Executive Director and Regulatory Program Manager in general administrative and logistical work. Core areas of responsibility include financial management, meeting support, document management, and communication and website management.
Duties under this contract will include but are not limited to:
Ensuring proper and timely processing of contracts, invoices, dues, and payments
Review and reconcile the monthly Treasurer’s report
Assist with annual budget development and management
Coordinate and attend meetings, prepare agenda and meeting packets, and prepare and distribute meeting minutes
Manage retention, organization, maintenance and storage of electronic and paper files
Manage the delivery of documents and information to members; maintain contact and distribution lists
Create, maintain, and revise website content; manage website user authorization
Respond to inquiries from the general public and BACWA members
Assist with other tasks and projects as assigned
The Ideal contractor will:
Possess significant experience providing support to high level executives;
Be capable of working independently under general guidelines;
Possess exceptional organizational skills;
Possess exceptional verbal and written communication skills;
Be punctual and able to effectively manage and meet multiple deadlines;
Possess exemplary customer service skills; and
Have advanced computer skills and knowledge of various software programs including Microsoft office, Adobe Acrobat, and WordPress, as well as the ability to quickly learn to use new applications, as
BACWA seeks a long-term relationship with an independent contract to serve as the AED. Upon satisfactory performance, the annual contract may be extended at the end of each fiscal year. The level of effort required to complete the AED duties is estimated at approximately 1500 authorized work hours per year. The first contract would be executed in early 2020 upon selection of the AED and terminate on June 30th, 2020. Preference is for a contractor interested in assuming this position on a longer-term basis with the expectation that the contract would be renewed for another year beginning July 1, 2020. Compensation will be on an hourly basis at an attractive rate. Invoices to be submitted monthly.