Responsibilities include the performance of complex or difficult administrative support work requiring the use of initiative and independent judgment, particularly when prioritizing work from several staff members and the application of technical or related skills. Incumbents shall possess a detailed knowledge of the District’s activities and often function as the only administrative support for the organization. Directing others is not a regular part of the job; although project or relief leadership may be required in the absence of the Board Secretary/Executive Assistant. This class is distinguished from Board Secretary/Executive Assistant in that the latter provides complex and sensitive secretarial assistance to the District Manager and Board of Directors. The work requires application of policies, procedures, and regulations and involves frequent contact with the public. No direct supervision of staff is exercised. General supervision is provided by the CFO/Administrative Services Manager.
The Ideal Candidate has the Ability to:
Work in face past environment with changing priorities; ability to multi-task and adapt to frequent interruptions and maintain attention to detail.
Take initiative and work with little direction; prioritize a heavy workload and maintain flexibility. Perform responsible administrative support work with accuracy, speed, and general supervision.
Understand and follow oral and written instructions. Use English effectively to communicate in person, over the telephone, and in writing.
Compose correspondence and reports independently or from brief instructions.
Detail oriented and ability to multi-task with several interruptions.
Make accurate mathematical, financial, and statistical computations.
Establish and maintain a variety of filing, record-keeping, and tracking systems.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Use tact, discretion, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Work in a team environment as a contributing team member.
The District offers an excellent benefits package, which is summarized at:
Please email your cover letter, resume and application to firstname.lastname@example.org.
You may also download the application, and mail your cover letter, resume and application to:
Attn: Administrative Assistant Recruitment
Mt. View Sanitary District
P.O. Box 2757
Martinez, CA 94553
About Mt. View Sanitary District
This is an excellent opportunity to contribute to a District whose Mission Statement is, “To protect Public Health and the Environment, in a safe and reliable manner, at a responsible cost.” The District has received numerous awards from professional associations for superior operations, public education and using environmentally friendly treatment.
Mt. View Sanitary District is a 3.2 MGD Class III Advanced Secondary publicly owned treatment works that provides for the collection, treatment, disposal, and reuse of wastewater.
The District, located near Martinez, CA, provides services to parts of the City of Martinez and to unincorporated areas of Contra Costa County east of Martinez. The District services a population of approximately 18,500.