Under the general supervision of the Finance & Accounting Manager, performs a variety of complex paraprofessional accounting duties in the preparation, maintenance, and processing of accounting records and financial transactions, including accounts payable, accounts receivable, and payroll; maintains District financial accounts and records and assists in the preparation of financial reports and analysis; and performs related work as required.
EXAMPLES OF DUTIES
Performs a variety of routine to complex clerical and technical accounting support duties related to accounts receivable, accounts payable, payroll, and/or department-specific technical accounting duties, including posting, balancing, adjusting, and maintaining manual and computerized accounting and financial records according to the established policies and procedures.
Accounts receivables – Collects all receipts with payment; records cash receipt into detailed cash receipts log, matches all totals; inputs deposit into general ledger for General Manager’s approval and reconciles all deposits with month end reports.
Accounts payables – Receives all vendor invoices, confirm purchases with staff or General Manager, prepare documents for processing and check writing, reconcile with month end reports and bank statements and maintain vendor invoice files; receives and responds to vendor inquiries.
Maintains credit card accounts; processes receipts and reconciles to credit card statements.
Reviews source documents for accuracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance.
Maintains and updates IRS W-9 information of vendors for IRS 1099 year-end tax reporting and processing.
Provides backup for payroll preparation and processing, including reviewing and reconciling of payroll records.
Assists with the year-end closing process.
Adheres to District policy and procedures and the California Health & Safety Code.
Performs other related duties, as assigned by management.