OMWD is seeking experienced candidates for the position of Records and Contracts Coordinator. This at-will position responsibilities include maintaining records systems and procedures to facilitate the orderly retention, retrieval and disposition of records. The pay range is $26.80 - $37.50 per hour. This position reports to the Human Resources Manager.
Key Duties and Responsibilities:
Develops, implements, and maintains the District Records Management Program, to ensure the proper identification and retention of all District records from creation or receipt, through distribution, use, maintenance and disposition. Oversees and coordinates the collection, indexing, imaging, storage and retrieval of documents. Prepares flow charts and procedures manuals depicting the steps for document control, storage and destruction. Develops and maintains record retention schedules based on legal, historical, departmental and other requirements. Coordinates the orderly destruction of expired documents in accordance with approved retention schedules. Facilitates the access and availability of documents to appropriate parties, while maintaining the security of documents and the records management system. Reviews contracts for completeness, including proper insurance verification, and enters them into the Agreement Tracking System. Responds to subpoenas and other official requests for records. Composes, edits and proofreads correspondence, memos, flyers, agendas, minutes, resolutions, reports, policies and other documents as needed. Performs copying, faxing, confidential filing, scanning and other routine administrative tasks. Schedules and coordinates meetings, appointments, and conference enrollments.
Associate’s degree or equivalent with an emphasis in Business Administration preferred. Certified Records Manager (CRM) designation from the Institute of Certified Records Managers highly desirable. Minimum of three years experience performing a variety of records management functions, including: organization, implementation and maintenance of an organization-wide records management program; implementation of an automated records imaging and control system; coordination of the collection, indexing, imaging and traceability of documents, and development and implementation of records retention schedules.
OMWD offers a very competitive benefits package including fully paid health, dental, and vision insurance premiums for family coverage, a 9/80 work schedule, paid holidays, vacation and sick leave, as well as CalPERS retirement. Interested candidates must submit a District employment application and attach a current resume.
Application Deadline: Noon on Monday, September 30, 2019
About Olivenhain Municipal Water District
Olivenhain Municipal Water District is a public agency providing water, wastewater services, recycled water, and hydroelectricity. The District also operates the Elfin Forest Recreational Reserve.
OMWD has a competitive benefits package including:
• Medical Insurance (100% District paid for family)
• Dental Insurance (100% District paid for family)
• Vision Insurance (100% District paid for family)
• Life and Accidental Death or Dismemberment Insurance (100% District paid)
• CalPERS Retirement Plan (2.5% at 55 for “classic” members or 2% at 62 for “new” members)
• Long-term disability (50% District paid)
• Vacation: 1-5 years = 96 hours per year
• Holidays: 10 days + 3 floating holidays (28hrs/yr after 12 months of service)
• Sick Days: 96 hours per year
• Education Reimbursement of $2,000 per fiscal year
• Deferred Compensation (457 Plan)
• 125 Flexible Spending and VEBA Accounts
• 9/80 Work Schedule
• Employee Assistance Program (EAP)
• Employee Wellness Programs and On-site gym
• And a great work environment!