The Assistant City Clerk oversees, coordinates and performs a variety of complex, technical, and responsible administrative duties involved in assisting the City Clerk with the coordination of the City Clerk’s Office; to provide highly complex staff assistance to the City Clerk; to respond to inquiries from the public; to assume the responsibilities for all activities of the City Clerk in his/her absence; and to perform other duties as assigned. The ideal candidate for the position of Assistant City Clerk has experience working with a variety of software applications and is comfortable learning new software and providing training to City staff; has experience in records management; possesses impeccable communication skills both written and verbal; able to work well under pressure with extremely strict deadlines; and is familiar with the Ralph M. Brown Act, the California Public Records Act, the California Political Reform Act, the California Elections and Government Codes, and Regulations of the California Fair Political Practices Commission.
This is a professional level classification whereas the incumbent is expected to independently accomplish duties that involve exercising sound decision making and proper judgment. The incumbent is also required to gain a thorough knowledge of policies and procedures pertaining to matters before the City Council agendas, resolutions, ordinances and records management.
EDUCATION/TRAINING: Equivalent to the completion of an Associates degree from an accredited college or university with course work in public administration, business administration, or a closely related field.
EXPERIENCE: Three (3) years of increasingly responsible experience performing administrative duties in a City Clerk’s Office.
LICENSURE OR CERTIFICATION:
Possession of, or ability to obtain, a valid California driver’s license.
Possession of, or ability to obtain, certification as a California Municipal Clerk within 3 years.
Possession of, or ability to obtain, certification as a Public Notary certification within 6 months.
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