The Position: The Director of Human Resources serves at the pleasure of and under the direction and immediate supervision of the Fire Chief. The Director of Human Resources will assist the Fire Chief in planning, organizing and directing designated divisions, achieving Board policy, goals, and legislative mandates of the Department, and perform other duties as required. The Director of Human Resources is an at-will, exempt status member of the Executive staff team; and is a “miscellaneous” classification employee. Under administrative direction of the Fire Chief, to plan, organize and direct a comprehensive human resources program for the Department; the incumbent provides direction and plans the overall operation of the Human Resources Division; provides assistance and recommendations to Department managers and supervisors by coordinating the activities of Human Resources with the plans and objectives of the Department’s various divisions.
Critical Knowledge and Abilities: • The functional responsibilities of a Human Resources office and program; principles and policies of personnel administration and management. • Applicable state and federal laws, regulatory codes and procedures relevant to human resources and risk management. • Modern principles of organizations, administration, and management. • Principles and modern methods of human resources management. • The problems involved in administering a comprehensive and integrated human resources program in a large organization. • The dynamics of staff-line personnel relationships. • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. • The principles and related legislation relating to collective bargaining; public employee representation rights and management’s responsibility and rights as a participant in employee/management collective bargaining. • Communication skills and techniques; effective interviewing and counseling, group discussion and giving instructions. • Computers and software applicable to the position.
Ability to: • Establish and maintain harmonious and effective working relationships with a wide variety of people that include Executive Leadership, employees, outside agencies and the general public. • Define problem areas; perform and supervise the collection, interpretation, and evaluation of data. • Plan, organize, direct, and evaluate the work of professional and clerical staff. • Analyze technical and administrative human resources problems and make sound recommendations for their solution. • Prepare and present accurate and comprehensive reports and recommendations. • Gain and maintain the confidence and cooperation of Department officials, administrators, employees, and employee representatives to foster the development and sound personnel management practices. • Deal tactfully and persuasively with others in controversial situations. • Speak effectively with individuals and groups. • Keep abreast of developments in the field of human resources law and administration. • Develop and implement goals, objectives, policies, procedures, work standards, internal controls for the division in support of the Department. • Coordinate information, both oral and written communications, into concise written or oral formats reflecting continuity of thought.
Essential functions may include, but are not limited to, the following: • Plans, organizes, directs, and controls the activities and operations of the programs and functions assigned to the Human Resources Division. • Serves as an assistant and confidential aide to the Fire Chief; consults and advises in an honest, frank, tactful, and timely manner; promotes a harmonious and effective working relationship with the Board of Directors, Department personnel, and in contact with members of the community; investigates complaints and takes appropriate action. • Participates in and has major responsibilities for the development and implementation of the Department’s strategic and long-range planning efforts, goals and objectives, budget, and programs consistent with the Department ‘s mission statement and level of service. • Conducts or directs and oversees the actions of assigned staff; holds subordinate managers and supervisors accountable for the enforcement of rules, regulations, orders, procedures, policies, and employment agreements; evaluates and appraises the performance of subordinate management staff; may conduct internal investigations and reports to the Fire Chief with findings; may recommend discipline based on findings and keeps the Fire Chief informed in a timely manner. • Conducts and/or participates in working meetings with a wide variety of individuals and groups; utilizes leadership, management, and interpersonal skills in reaching decisions, formulating recommendations, and the negotiation/resolution of competing issues that are significant, sensitive, and often controversial. • Manages the budget for the HR Division. Utilizes the chain-of-command, organizational structure, and the appropriate delegation of authority and responsibility for various work projects. • Explains, justifies, defends and promotes Department programs, policies, and activities; may personally represent the Department to legislature, special interest groups, and appropriate officials of the local, state, and federal governments as well as the general public; may serve as primary Department spokesperson with the news media. • Attends regular and special Board meetings and provides background information and research data to the Board through personal and/or subordinate staff reports on plans, proposals, alternatives, and recommendations on agenda presentation items. • Prepares comprehensive reports. • Coordinates special projects; recommends and assists in formulating Department rules, policies and procedures; receives and answers Department correspondence for general fire district administration; develops policies and procedures for program matters. Maintains all Department policy, procedure, rules and regulations (governing documents) in an updated manner consistent with laws that pertain to the Department. • Directs employment activities including the development of an outreach program concerning specific recruiting needs; assures that qualified employees are recruited and hired for Department positions. Takes an active part in recruitment efforts and promotional exams including managing the testing processes, developing job flyers, testing documents, etc. • Coordinates with Department management the administration of disciplinary or termination proceedings. • Assists with the preparation for collective bargaining contract negotiations, contract administration, grievances, benefit plans, and retirement plans. • Conducts research into personnel programs and activities, including benefits; keeps informed on current trends and literature. Recommends changes or innovations when appropriate. • Ensures processes to keep employees informed of changes in human resources policies; counsels employees on personnel policies and performance problems. Assists in the solutions and appropriate adjustments to complaints received from management personnel and employees. • Assures that Department employment, labor-employee relations, personnel, and affirmative action and equal employment opportunity policies and practices comply with the applicable provisions of federal and state labor laws, including the maintenance of necessary files. • Appears before the Board of Directors to advise on issues and important Human Resources actions. • Directs the preparation, installation, and maintenance of the Department’s classification plan; reviews individual classification recommendations prior to consideration by the Board. • Counsels with and instructs Department management and supervisory personnel on Affirmative Action and Equal Employment Opportunity; investigates and disposes of AA/EEO complaints. • Carries out a variety of public relations activities including phone and in-person contacts; develops effective working relationships with Department managers and employees; has contact with union officials, state and county agencies, and benefit representatives. • Develops, manages and implements the Department’s Employee Performance Evaluation Program for all ranks and classifications. • Coordinates the management of Worker’s Compensation issues. • Attendance and punctuality that is observant of scheduled hours on a regular basis. • Performs other duties as assigned.
Education and Experience Required to Apply: • Must be at least eighteen (18) years of age. • Possession of and ability to maintain a current valid California Driver’s License, Class C, is a condition of employment. • Education must be obtained through a post-secondary institution currently accredited by any accreditation body recognized by either the Counsel for Higher Education Accreditation (CHEA) or the United States Department of Education. • Bachelor’s degree in Business Administration, Management, Public Administration, Human Resources or closely related field. A Master’s degree is desirable. • Five (5) years of increasingly responsible human resources experience, including experience in recruitment, compensation, benefits, employee relations, employee development, personnel research, and policy development and interpretation. Experience in a public agency is desirable. Prior supervisory experience desirable.
The education or experience requirements may be modified or waived at the sole discretion of the Fire Chief. At least one of the education or experience requirements must be met; both requirements cannot be modified or waived. The El Dorado Hills Fire Department Board of Directors shall be notified of any such modifications or waivers.
Physical Demands: These functions may be performed with or without reasonable accommodation: • Use dexterity and vision necessary to operate computer equipment with a high degree of productivity and accuracy. • Sit at a desk and in meetings on a continuous basis for long periods of time. • Intermittently twist and bend to reach equipment in work area. • Perform simple gripping, grasping and fine manipulation; in addition, perform repetitive keystrokes on both computer keyboard and 10-key adding machine. • Use a telephone and communicate through written and electronic means. • Lift and carry weight of 20-pounds or less for varying periods of time. • See in normal vision range with or without correction. • Hear in the normal range with or without correction.
Working Environment: Work is performed indoors in a carpeted and air-conditioned office environment with natural and fluorescent lighting and moderate noise level. Some movement is required from office to office and there is exposure to the external environment when going to outlying offices and meetings. Work is frequently disrupted by the need to respond to in-person and telephone inquiries.
Application & Selection Procedure: Qualified Candidates may apply for the position. The final filing date for applications is Thursday, March 28, 2019 at 1600 hours (No exceptions and no postmarks). To be considered for this excellent opportunity, please submit the Department application, your resume with cover letter, and a list of four work related references (references will not be contacted prior to candidate’s approval). Your resume should reflect both months and years of current and prior positions. Applications may be found on our website www.edhfire.com.
Mail or Hand Deliver Applications to: Michael Lilienthal, Deputy Chief El Dorado Hills Fire Department, Station 85 1050 Wilson Blvd. El Dorado Hills, CA
Candidates with the most relevant qualifications will be invited to participate in an interview and/or assessment process, anticipated to occur in early April 2019. The assessment process may include one or more exercises.
The Department anticipates making an appointment to the position after July 1, 2019. Offers of employment are contingent upon successful completion of a background check and a physical which includes a drug screen.
Additional Salary Information: Compensation/benefits package includes:
• California PERS miscellaneous retirement. 2% @ 62 (applicants who are not active members of CalPERS or reciprocal agency) -or- 2%@ 55 (active members of CalPERS or reciprocal agency prior to 1/1/13).
• Medical Insurance: CalPERS, 100% paid by Dept.
• Dental and vision care: $120-$200 monthly
• Paid leave: sick and vacation
• Longevity Pay: after 10 years
• Twelve paid holidays per year
• Department paid life insurance
• Department contribution toward post-retirement health benefits after five years of CalPERS credited service with the Department and a total of at least ten years of CalPERS credited service.