The Silicon Valley Clean Energy Authority seeks candidates for Administrative Assistant.
The Administrative Assistant supports Silicon Valley Clean Energy (SVCE) staff by providing clerical and administrative support, including meeting and calendar coordination, office supply orders, front desk coverage, records management, and materials preparation. The new Administrative Assistant will work collaboratively with all SVCE teams to ensure smooth office operations, meeting coordination, and customer service.
Coordinate meetings and staff events including scheduling conference rooms and handling audio- visual reservations, ordering/preparing refreshments, and preparing printed material.
Schedule and set up conference calls and web-based meetings.
Manage and coordinate calendars for staff, consultants, and Board.
Coordinate venue, registration and travel logistics for Board meetings and other off-site meetings.
Respond to and direct incoming calls and provide over-the-counter customer service as needed.
Organize and maintain hard copy and electronic files.
Prepare and/or proof documents, reports, notices, spreadsheets and presentations.
Provide support with receiving, processing and tracking invoices.
Assist Regulatory and Legal team with regulatory proceedings, preparing filing templates and other administrative duties.
Assist with maintaining and updating social media sites and website.
Take meeting minutes and notes as requested.
To be considered, candidates must have:
Education: An Associate’s degree.
Experience: Two years of progressively responsible experience as an administrative support professional working in complex work environments, particularly in a public agency. A background in business administration, accounting, and office management is preferred.
The position is open until December 17, 2018. For an application, go to: firstname.lastname@example.org
Additional Salary Information: Plus a competitive benefits package.