Under supervision of the Business Manager, the Accountant performs professional accounting and budgetary work involved in establishing, analyzing, reconciling and maintaining financial records for the District's operations. Responsible for processing payroll; coordinating the year-end audit including creation of financial statements and audit schedules; maintaining compliance with outside reporting requirements and assisting the bookkeeper with the day-to-day accounts receivable and accounts payable functions of the District.
TYPICAL DUTIES PERFORMED:
Duties may include, but are not limited to, the following:
Performs professional accounting and budgetary work involved in establishing, analyzing, auditing, reconciling, monitoring and maintaining complete and accurate financial records and reports in support of District operations; maintains current knowledge of and complies with applicable laws, codes, rules, regulations, established policies and procedures and generally accepted accounting principles.
Maintains property and inventory records; calculates and records depreciation expense, capital improvement costs, and purchase and disposal of assets; calculates cost of goods sold and prepares inventory activity entries.
Reconciles bank accounts and investment accounts; prepares bank transfer forms and bank and investment account journal entries.
Prepares payroll and employee benefit and deduction reports and payments such as CalPERS retirement reporting, union dues and child support payments, and annual W-2 forms.
Prepares and inputs monthly recurring and non-recurring journal entries for the District's Enterprise, General, and Capital Outlay Funds. Prepares monthly financial reports and analysis. Prepares quarterly and annual financial statements for presentation to the Board of Commissioners.
Complies with external reporting requirements and coordinates annual audit activities.
Prepares annual State Controller’s report, and appropriation limit calculations.
Ensures adequacy of internal controls and recommends updates to procedures for financial effectiveness and operational efficiency.
Maintains detailed records of grants received and expended and creates and prepares reports as required.
Communicates, both verbally and in written form, with District employees, other agencies and the public.
Assists the bookkeeper in accounts payable and accounts receivable activities.
Under direction prepares, analyzes and monitors the annual budget and five-year financial plan of the District; prepares income and expenditure projections as directed.
Maintains configuration of CYMA financial system; performs annual upgrades to the system; updates Chart of Accounts; adds and updates payroll features based on current taxation codes; develops custom reports using report creation tools such as F9, Excel, and Crystal Reports.
Graduation from an accredited college or university with a Bachelor’s Degree in Accounting, Business Administration or a related field, plus two years accounting experience or graduation from a Community College with four years of work experience as an accountant or equivalent position. Knowledge of enterprise and governmental fund accounting. The District will consider other candidates who possess a combination of education and/or experience that could likely provide the desired knowledge and abilities. Experience in a public agency is preferred.
Additional Salary Information: $4,891 to $6,243 per month. It is expected that this position will start at $4,891 per month.
About Port San Luis Harbor District
The Port San Luis Harbor District is a subdivision of the State of California authorized under the Harbors and Navigation Code section 6000 et seq. The District is an independent special district with five Harbor Commissioners elected by about 70,000 residents of the southern portion of San Luis Obispo County. The Harbor Commission adopts the Mission Statement, establishes goals, objectives and priorities, adopts an annual budget, adopts ordinances, and approves policies of the District. The Harbor Commission appoints a Harbor Manager who plans, organizes, coordinates and directs the activities of the District consistent with Harbor Commission direction. The Chief Harbor Patrol Officer, Facilities Manager, and Business Manager report directly to the Harbor Manager.
The Harbor District’s holdings include about 8,400 acres of water area and 125 acres of land. There are currently 26 full-time staff members with an annual operating budget of over $4.9 million and a capital improvement budget of nearly $1 million.